A Step-by-Step Guide: How to Edit Your Craft Fair Participant Form
You can use our Participant Form to gather information about the neighbors who plan to be vendors at your craft fair.
Once you click on the link, it will prompt you to make a copy, which you should do. Then, edit the form with the details for your particular event.
Here are some tips to successfully use the form!
1. Finding the participant form in Google Drive
Note the name of the file. When you make a copy of it, it will go to “My Drive.” You can do a search at the top of your Google Drive to find it. Then, right click on it, click “move” and put it in a folder with all your docs about the craft fair.
2. Editing the Text
To start editing the text, click anywhere that text is currently, and make your changes. Don’t forget to delete any sections in brackets that we left as our notes to you. In the introduction section, you can also use a limited number of text changes such as bold, italics and bullet points.
When you click in any section, you will see several options along the right to add a question, add a title and description, etc. The introduction is considered a “title and description” and you can add more like it as needed.
3. Adding a Question
If you have another question or piece of information that you would like to curate, you can easily add a question. Along the right side of any section you will see a number of options. One of them is a plus sign icon, “Add a question.”
Click that icon to add a new question below the current question. You can always move questions around by going to the left hand side of the question and dragging it up or down with your mouse.
4. Adding Various Answer Options
a. Type in your question: Your question might be something like “address” or it might be, “Do you prefer this date or this date for our craft fair?” When you type in your question, the form will predict the type of question you’re looking for.
b. Choose your desired response: You can always change that by clicking the drop down next to the question. You can choose the type of answer you’re looking for; multiple choice, short text, etc. Keep in mind that multiple choice allows for one answer and checkboxes allows for multiple answers.
c. To add answers to a multiple choice or checkbox list, click on, “add answer” and type in your next answer. To delete, hit the x.
5. Other features of each question. Below is a little diagram.
a. Duplicate a question to write a similar one.
b. Trash the question if you feel it’s not needed.
c. Click the “required” toggle to make sure participants can’t skip the question.
d. Click the “x” to delete an answer option.
e. Change the answer format.
6. Change the theme image/colors
To change the banner image and color scheme, click the “customize theme” option at the top that looks like a paint palette. Upload an image under header. It will give you some color options that you can select that match your header image. You can also click the “plus” sign and add another color.
7. Distributing the Form To Your Vendors
At the top, click “send” and click the middle option to give you a link. You can also click “shorten link” if you don’t like how long it is. Copy the link. Then you have a lot of options. Post it on Facebook, email it to potential vendors, or turn it into a QR code to put on a flier or other advertising (click HERE for QR Code instructions).
8. Linking a Spreadsheet
Final step! Viewing the results of your form! Click on “responses” in the tabs at the top. Now here you can view your answers in pie charts and graphs. However, this isn’t really what I’m looking for with this particular form since it’s not a quiz or poll. I’m looking for data from vendors neatly laid out in a spreadsheet. At the top right next to how many responses you have received, there is a link, “link to sheets.” Click on it and this will create and open a spreadsheet of your results. This spreadsheet should also automatically be in the same folder as your Google Form.
